An email signature sits just above the footer of  your email and lists your name, title, company name, phone number, email address, and other useful information.

A signature not only makes your Emails look professional, it saves time by not having to type this information into every Email.

Even if you have a default signature, you can change it to another signature when you are writing an Email. For example, you might want one signature for your business email and another for your personal Email. You can ever add company logos of photographs for a more elaborate signature.

To use one of your other signatures when writing an Email, simply click on ‘insert’ while in the compose email mode in Outlook. Scroll down on the drop down box to ‘signature’ and all of the signatures you have already set up will be shown to you. Pick the one you want and click it and it will appear anywhere in the email you want it to show up.

If you are not sure how to create signatures, ask a colleague, contact your help desk, or try Googling it.